You are entitled to see the records that the Pre-School keeps about your child. You are also entitled to see the policies the Pre-School has drawn up. These policies are as follows: 

Admissions Policy 
It is our intention to make Rush Green Pre-school accessible to children and families from all sections of the local community. 

Behaviour Management Policy
Our setting believes that children flourish best when their personal, social and emotional needs are met and where there are clear and developmentally appropriate expectations for their behaviour. 

Child protection Policy
Our setting will work with children, parents and the community to ensure the rights and safety of children and to give them the very best start in life. 

Complaints policy
Our setting believes that children and parents are entitled to expect courtesy and prompt, careful attention to their needs and wishes. We welcome suggestions on how to improve our setting and will give prompt and serious attention to any concerns about the running of the setting. We anticipate that most concerns will be resolved quickly by an informal approach to the appropriate member of staff. If this does not receive the desired result, we have a set of procedures for dealing with concerns. We aim to bring all concerns about the running of our setting to a satisfactory conclusion for all parties involved. 

Confidentiality policy
In our setting, Staff and Managers can be said to have a 'confidential relationship' with families. It is our intention to respect the privacy of children and their parents and carers, while ensuring that they access high quality early years care and education in our setting. We aim to ensure that all parents and carers can share their information in the confidence that it will be used to enhance the welfare of their children. There are record keeping systems in place that meet legal requirements, means of storing and sharing information take place within the framework of the Data Protection Act and the Human Rights Act. 

Equality and Diversity Policy
We will ensure that our service is fully inclusive in meeting the needs of all children, particularly those that arise from their ethnic heritage, social and economic background, gender, ability or disability. Our setting is committed to anti-discriminatory practice to promote equality of opportunity and valuing diversity for all children and families. 

Food and Drink Policy 
This setting regards snack times as an important part of the settings day. Eating represents a social time for children and adults and helps children to learn about healthy eating. At snack times, we aim to provide nutritious food, which meets the children's individual dietary needs. 

Health and Safety
This setting believes that the health and safety of children is of paramount importance. We make our setting a safe and healthy place for children, parents, staff and volunteers. 

Parental Involvement Policy
We believe that children benefit most from early year's education and care when parents and settings work together in partnership. Our aim is to support parents as their children's first and most important educators by involving them in their children's education and in the full life of the setting. 

Settling In Policy
We want children to feel safe, stimulated and happy in the setting and to feel secure and comfortable with staff. We also want parents to have the confidence in both their children's well being and their role as active partners with the pre-school. We aim to make the pre-school a welcome place where children settle quickly and easily because consideration has been given to the individual needs and circumstances of children and their families. 

SEN/Disability Policy
We provide an environment in which all children, including those with special educational needs, are supported to reach their full potential. 

Staffing and Employment policy
We provide a staffing ratio in line with the Welfare requirments of the Early Years Foundation Stage to ensure that children have sufficient individual attention and to guarantee care and education of a high quality. Our staff are appropriately qualified and we carry out checks for criminal and other records through the Criminal Records Bureau in accordance with statutory requirements. 

Student Placement Policy
This setting recognises that qualifications and training make an important contribution to the quality of the care and education provided by early years settings. As part of our commitment to quality, we offer placements to student's undertaking early years qualifications and training. We also offer placements for school pupils on work placement. Students and work experience are supervised by qualified staff at all times. Students are never left alone with a child. 

Non-collection of Children Policy
In the event that a child is not collected by an authorised adult at the end of a session, the setting puts into practice agreed procedures. These ensure the child is cared form safely by an experienced and qualified practitioner which is known to the child. We will ensure that the child receives a high standard of care in order to cause as little distress as possible. We inform parents/carers of our procedures so that, if they are unavoidably delayed, they will be reassured that their child will be properly cared for. Although your child will be cared for this will only run for 1 hour, after this time our policy is to notify Children's Social Services Team. 

Curriculum statement Policy
Children start to learn about the world around them from the moment they are born. The care and education offered by our setting helps children to continue to do this by providing all of the children with interesting activities that are appropriate for their age and stage of development. 

Clean or Not Policy

This setting respects the needs of each individual child and appreciates that each child develops at their own rate. Therefore, in order not to discriminate against any child who is not toilet trained by the starting age of the setting, this setting welcomes children to enter who are still in nappies. 

Missing Child Policy

Children's safety is maintained as the highest priority at all times both on and off premises. Every attempt is made through carrying out the outings procedure and the exit/entrance procedure to ensure the security of children is maintained at all times. In the unlikely event of a child going missing, our missing child procedure is as follows. 

As soon as it is noticed that a child is missing the key person/staff alerts the setting Manager. 

The setting Manager will carry out a thorough search of the building and garden. The register is checked to make sure no other child has gone astray. Doors and gates are checked to see if there has been a breach of security whereby a child could wander out. If the child is not found, the parent is contacted and the missing child is reported to the police. 
The setting Manager talks to the staff to find out when and where the child was last seen and records this. 
The setting Manager contacts the chairperson and reports the incident. The chairperson, with the management, committee carries out an investigation and may come to the setting immediately. 

Emergency Fire Procedure
We ensure our premises present no risk of fire by ensuring the highest possible standard of fire precautions. The person in charge and staff are familiar with the legal requirements. Where necessary we seek advice of a competent person, such as a Fire Officer or Fire Safety Consultant. 
The basis of fire safety is risk assessment. These are carried out by a 'competent person'. 
This setting is a rented premises. Fire doors are clearly marked, never obstructed and easily opened from the inside. Smoke detectors/alarms and fire fighting appliances conform to BSEN standards. They are fitted in appropriate high risk areas of the building and are checked as specified by the manufacturer. Our emergency evacuation procedures are approved by the Fire Safety Officer are Clearly displayed in the premises. (see notice board) Explained to new members of staff, volunteers and parents. Practiced regularly at the end of every term for the duration of a week. Records are kept of fire drills and the servicing of fire safety equipment. ( Health and Safety Folder) 

English as a Second Language Policy
The setting will value linguistic diversity and provide opportunities for children to develop and use their home language in their play and listening. 

A full and detailed copy of all these policies can be shown to you if required. Please see the Manager. 

24. May, 2018

General Data Protection Regulation (GDPR)

10.1b Privacy notice
Rush Green Preschool’s Privacy Notice
Rush Green Preschool
Rush Green Community Centre
Rush Green Road
RM7 0LU
Introduction
We are committed to ensuring that any personal data we hold about you and your child is protected in accordance with data protection laws and is used in line with your expectations.
This privacy notice explains what personal data we collect, why we collect it, how we use it and how we protect it.
What personal data do we collect?
We collect personal data about you and your child to provide care and learning that is tailored to meet your child’s individual needs. We also collect information in order to verify your eligibility for free childcare as applicable.
Personal details that we collect about your child include:
 your child’s name, date of birth, address, health and medical needs, development needs, and any special educational needs
Where applicable we will obtain child protection plans from social care and health care plans from health professionals.
We will also ask for information about who has parental responsibility for your child and any court orders pertaining to your child.
Personal details that we collect about you include:
 your name, home and work address, phone numbers, emergency contact details, and family details
This information will be collected from you directly in the registration form.
If you apply for up to 30 hours free childcare, we will also collect:
 your national insurance number or unique taxpayer reference (UTR), if you’re self-employed. We may also collect information regarding benefits and family credits that you are in receipt of.
Why we collect this information and the legal basis for handling your data
We use personal data about you and your child in order to provide childcare services and fulfil the contractual arrangement you have entered into. This includes using your data to:
 contact you in case of an emergency
 to support your child’s wellbeing and development
 to manage any special educational, health or medical needs of your child whilst at our setting
 to carry out regular assessment of your child’s progress and to identify any areas of concern
 to maintain contact with you about your child’s progress and respond to any questions you may have
 to process your claim for up to 30 hours free childcare (only where applicable)
 to keep you updated with information about our service
With your consent, we will also record your child’s activities for their individual learning record. This may include photographs and videos. You will have the opportunity to withdraw your consent at any time, for images taken by confirming so in writing.
We have a legal obligation to process safeguarding related data about your child should we have concerns about their welfare. We also have a legal obligation to transfer records and certain information about your child to the school that your child will be attending (see Transfer of Records policy).
Who we share your data with
In order for us to deliver childcare services we will also share your data as required with the following categories of recipients:
 Ofsted – during an inspection or following a complaint about our service
 the Local Authority (where you claim up to 30 hours free childcare as applicable)
 the government’s eligibility checker (as above)
 the school that your child will be attending
We will also share your data if:
 We are legally required to do so, for example, by law, by a court or the Charity Commission;
 to enforce or apply the terms and conditions of your contract with us;
 to protect your child and other children; for example by sharing information with social care or the police;
 it is necessary to protect our/or others rights, property or safety
 We transfer the management of the setting, in which case we may disclose your personal data to the prospective buyer so they may continue the service in the same way.
We will never share your data with any other organisation to use for their own purposes
How do we protect your data?
We protect unauthorised access to your personal data and prevent it from being lost, accidentally destroyed, misused, or disclosed by:
 Ensuring that personal data is not saved directly on to laptops,
 Any external hard drives or memory sticks are securely locked away when not in use
 All paper records are kept locked away when not in use and only employees of Rush Green Preschool Ltd have access.
 Data is stored on an approved cloud service with strong security
 Names and phone numbers held on the preschool phone for the purpose of making contact with parents/carers are protected by passcode.
How long do we retain your data?
We retain your child’s personal data for up to 3 years after your child no longer uses our setting, or until our next Ofsted inspection after your child leaves our setting. Medication records and accident records are kept for longer according to legal requirements. Your child’s learning and development records are maintained by us and kept for up to 2 years after your child leaves the setting and is then destroyed.
In some instances (child protection, or other support service referrals) we are obliged to keep your data for longer if it is necessary to comply with legal requirements (see our Children’s and Provider Records policies).
Automated decision-making
We do not make any decisions about your child based solely on automated decision-making.
Your rights with respect to your data
You have the right to:
 request access, amend or correct your/your child’s personal data
 request that we delete or stop processing your/your child’s personal data, for example where the data is no longer necessary for the purposes of processing; and
 request that we transfer your, and your child’s personal data to another person
If you wish to exercise any of these rights at any time or if you have any questions, comments or concerns about this privacy notice, or how we handle your data please contact us. If you continue to have concerns about the way your data is handled and remain dissatisfied after raising your concern with us, you have the right to complain to the Information Commissioner Office (ICO). The ICO can be contacted at Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or ico.org.uk/
Changes to this notice
We keep this notice under regular review. You will be notified of any changes where appropriate